When your department purchases a new item with the condition of trading in a used item, a Disposal Form is completed and sent to Surplus Property for approval. Please note: an approval is required to complete the purchasing process.

Please make sure to:

• Check the "Trade In to" box on the Disposal Form
• List all the A-Tag numbers involved in the transaction
• Type the Purchase Requisition number under "Special Instructions/Notes"
• Type the trade-in value under "Special Instructions/Notes"

The Disposal Form can be faxed or mailed to the Surplus Property Office.

Upon approval, we will forward copies of the Disposal Form to:

• Your buyer at Procurement and Contracting Services, for completion of the purchasing process
• The contact person listed on the Disposal Form, for your record
• Property Management, to take the listed items off your inventory list