A Special Bid Sale is conduced when the department has excess items that still have either a high resale value or are too large to move to Surplus warehouse. The candidated for a Special Bid Sale are items that would be of value only to a few potential buyers and are expensive to purchase new. Such items will remain at the department until the high bidder pays for them and picks them up.
A department should complete an Authorization to Dispose of Property Form, listing the item(s) for sell. The box labeled "Special Bid Sale" is checked. The Surplus Property Office keeps a database of potential bidders; however, we encourage department to include their own list when they send in the form.
We will fax the department a copy of the bid form and a copy of the newspaper ad that will be run in the Daily Territorial. Departments are encouraged to make changes to the bid form or to the ad. Note: the ad can be placed in a different publication if you desire, but will be billed against your sale. When the bids are tabulated an approval sheet is sent to the department for approval. After receiving the approval for the high bid, a notification will be sent to all bidders informing them of the successful bid. It is the successful bidder's responsibility to remove the equipment after payment is received by the Surplus Property Office.