|
|
 |
Blanket PO's
|
 |
Stores |
|
|
|
|
|
|
|
|
The Stores Blanket Order System allows departments to purchase
small dollar value items, not stocked by Stores, without the need for advance paperwork.
The following are the responsibilities for participation in this system:
|
|
1.
|
$5000 limit: Orders are limited to $5000 per day, per account number. Repair of equipment, to include personal computers, does not include upgrade or
significant changes to the basic unit. For those types of modifications, departments
must go through Purchasing. |
|
2.
|
Furniture: Furniture purchases are prohibited on the Stores Blanket Order System.
The Arizona Board of Regents have determined that the universities may enjoy the
benefits of lowest price, established quality, best delivery and ease of ordering
by establishing a mandatory Tri-University furniture contract.
|
|
3. |
Delivery: Stores and Central Receiving will not accept deliveries off the Blanket
Order System. Deliveries must be made directly to building and room provided by
the department.
|
|
4. |
Required Information: The following information is required on all invoices, receipts,
packing slips and Stores Order Forms.
a. Blanket order number
b. Department name
c. Department account number and object code
d. Department telephone number
e. Date and signature of employee accepting order
f. Delivery order must show building, room number and name of employee placing order.
|
|
5. |
Clearance: Clearance is required for all Blanket purchases. This is normally obtained
by the vendor at the time of purchase by calling Stores. There are two (2) exceptions,
SAFEWAY and SEARS. Clearance for these vendors must be obtained from Stores prior
to making the purchase, and identification is required. Clearance slips can be picked
up at Printing and Graphics or Stores Accounting at the USA Building during normal
working hours.
|
|
6. |
Invoices: Stores Vendors must mail their invoices directly to Stores. Departments
are not authorized to pick up invoices.
|
|
7. |
Printing: Purchases that are requested by University departments that require printing
of the University of Arizona logo on stationary, envelopes and University business
cards are prohibited on the Stores Blanket Order System. These types of orders must
be routed to Printing and Publishing Support Services on a Interdepartmental Billing
Form (IDB).
|
|
8. |
Mark-Up: The Stores Blanket Section is a university auxiliary unit, which provides
service to the campus community for the purchase of small dollar items from local
venders. All university auxiliary units are self-supporting and generate its revenue
by assessing a service fee. The fee for all transactions that are processed through
the Stores Blanket Section is 5.25% of the sub total. |
|
|
|
|
|
|
Vendors are not authorized to release supplies or provide services
unless these procedures are complied with. Failure of the vendor to follow these
ground rules will not only delay payment, but could result in the cancellation of
the Blanket Purchase Order with Stores. For resolution of problems or questions
regarding these procedures, please call the Stores Accounting Section at 621-7305.
|
|
|
|
|
|
|
|
|
|
