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Send only original contracts - faxed or copied signatures
are not originals. Submitting contracts with faxed or copied signatures will
delay the review and execution of your contract.
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Make sure Terms & Conditions are included, either on the back
of the document or as an attachment. Please contact the Vendor if Terms & Conditions
are missing. Submitting contracts without all the necessary Terms & Conditions
will delay the review and execution of your contract.
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Please include all referenced Exhibits, Attachments or Addendum. Submitting contracts
without all the necessary Exhibits, Attachments or Addendum will delay the review and execution of your contract.
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If an insurance certificate is required by contract, check that certificates are
attached; current, in amounts that match contract amounts and additional insured
language is included. If the insurance certificate is missing or does not contain
contract requirements, please contact Vendor to receive required insurances. Any
reduced limits or waivers need to have prior written approval of Risk Management
(621-1790).
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READ the contract to ascertain the following: (a) All blanks are filled in correctly;
(b) Freight charges are reflected correctly; (c) Dollar amounts match; (d) Taxes
are included or not; (e) Payment Terms are acceptable; (f) Equipment installation
terms are accurate; (g) Pick up and return of equipment is acceptable; (h) Warranty
is acceptable; (i) Maintenance is included/needed; (j) Term of the Agreement is
correct; (k) Any renewal options are included; (l) Is automatic renewal desired.
Contracting reviews contracts for its LEGAL CONTENT, and may not be aware of any
special terms and conditions negotiated prior to the contract being issued.
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If the transaction involves the issuance of a Department Requisition (dPR),
the contract should be forwarded to Purchasing as an attachment. If the transaction
involves the issuance of a Purchase Order, the contract should be forwarded to the
appropriate Buyer for review and signature.
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All contracts associated with a Check Request or P-Card will be
managed and signed by the Contracting Office.
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