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Please read the instructions carefully for each type of form.
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Loan of Equipment (Not yet available on web)
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Use of Equipment for Non-University Purposes (Not yet available
on web)
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Facilities Use Agreement (Not yet available on web) |
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Performance Arrangement Under $1,000(Requires Departmental signature) |
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Performance Contract Over $1,000(Requires signature from Contracting) |
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Loan of Art Agreement (Not yet available on web) |
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Master Rental Agreement (Not yet available on web) |
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Donation Agreement (Not yet available on web) |
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Master Agreement for Hotel Services (Not yet available on web) |
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Agreement for the Rental of Equipment (Not yet available on web) |
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Master Agreement for Catering Services (Not yet available on web) |
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NOTE:These forms can be used by your department, however they
need to be sent to Contracting for signature. Keep in mind, some forms may have
insurance requirements or may require you to obtain signatures from additional individuals
prior to approval. |
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What are the standard contract language
requirements? |
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The following is a list of standard contract language requirements,
which depending on its applicability may be added or because of Arizona state law,
the Contracting Office may be required to incorporate such language into its contracts/agreements. |
- Contracting Party
- the contracting party for the University is the Arizona Board of Regents on behalf
of the University of Arizona.
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- Interest Rate - 10%
simple per annum is the maximum rate allowed by Arizona law.
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- Law to Govern - as a state agency,
the University cannot agree to be bound by another state or another country's law;
Arizona law must govern.
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- Indemnification
- it is illegal for an Arizona state agency to indemnify or hold another party harmless
from liability (Arizona Attorney General's Opinion No. 67-36-L).
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- Insurance - as an
Arizona state agency, the University participates in the Arizona State Risk Management
self-insurance program as provided under A.R.S. Section 41-621. We do not additionally
insure other parties.
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- Confidentiality
- the University can agree to hold confidential material provided by another party
(provided such material is marked confidential) for a period of three (3) years
following termination of the Agreement. All fully executed University contracts/agreements
are public record and cannot be held confidential.
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- Penalty - the University
cannot agree to pay penalties for early cancellation or for any other reasons, (A.R.S.
Section 35-154).
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- Attorneys' Fees -
the Arizona Legislature does not allocate funding for payment of another party's
attorneys' fees; we can agree to pay all "court-awarded" attorneys' fees.
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- Unions - as an Arizona
state agency, the University is not permitted to contract with or be bound by union
rules, regulations or jurisdiction.
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- Right to Terminate - the
University needs the option to cancel a contract prior to it's terms; usually by
giving the other party thirty (30) days prior written notice.
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- Limitation of Actions
- as an Arizona state agency, the University is exempt from the Statute of Limitations.
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- Perpetuity - the
University cannot enter into perpetual contracts.
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- Non-refundable Deposits - the
University cannot agree to pay a non-refundable deposit. A deposit can be used to
fulfill payment obligations for which the University is owing for goods or services
received.
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- Software Infringement
- the University cannot agree to incur software infringement liability of software
provide by another party.
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- Audit - if the contract/agreement
is for the furnishing of goods of services, within the meaning of A.R.S. Section
35-214, all books, accounts, reports and records relating to the contract/agreement
shall be subject to inspection and audit by the University for five years after
completion of the Agreement.
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- The following clauses
are to be incorporated into all contracts: a) Nondiscrimination b) Arbitration c)
Conflict of Interest d) State Obligation e) Audit.
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What is the normal contract processing
time line? |
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The current contract processing time line is approximately three
to four weeks, if the contract/agreement needs to expedited allow one to two weeks
for processing.
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What are the requirements for executing
a Master Agreement for Hotel Services with the University? |
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There are no requirements for vendors who are interested in establishing
a Master Agreement with the University. Our office has established various contracts
with different resorts, hotels, and bed and breakfasts within the Tucson Metro area,
as well as in and around Arizona. We've established these contracts to simplify
the current process used. We do require the vendors to establish a Confirmation
Form, which should contain the following information, (if applicable): dates and
times of the event; established Group Room rates; and Guest Room Commitments.
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Also, the following statement should be included in the Confirmation
Form; "All details of this Arrangement shall be governed by the Master Agreement
for Hotel Services signed by the University and the Hotel." |
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Please seeSpecial Instructions
for the University Marriott. |
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If the form contains any other terms and conditions other than
the above-mentioned, please fax an unsigned copy of the form to (520) 621-9847,
for review by Contracting.
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For more information, please visit our
Approved Hotels web site or contact Contracting at (520) 626-3919. |
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Where can I find information on
the Catering Policy and who is an approved Catering Vendor? |
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Click here to review the current
Catering Policy. |
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Click here to view the current list of approved Caterers.
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