UNIVERSITY OF ARIZONA
Catering List & University Foundation-Approved Bartenders
Updated April 15, 2014
(We are continuously revising this list, so please check often for updates)
If you are using University funds to host an event on the MAIN CAMPUS and the cost (whether it is a catered event or a drop-and-go service) will exceed $500, you must contact the Student Union at (520) 621-1989. If you are uncertain whether you qualify as being on the MAIN CAMPUS, please call the Student Union to determine whether they would provide food service to your location.
If you are using University funds to host an event that is NOT on the MAIN CAMPUS, and the cost of food will exceed $500, you must use the list of Approved Caterers (you do not need to contact the Student Union for an event that is not on the MAIN CAMPUS).
If your food service will be less than $500, you have two options: catering or drop-and-go service.
A CATERED EVENT is one at which the caterer provides full food and/or beverage service, including preparation, delivery, set-up and removal of food and serve-ware. The caterer may or may not leave an employee on-site for the duration of the event. The event may or may not occur on campus.
A DROP & GO EVENT is one at which there is no set-up and removal of food and serve-ware, and an employee of the organization is not on-site for the duration of the meal (e.g., boxed lunches, sandwiches, pizza, fast-food, etc.).
If you are using University funds to host a CATERED EVENT on the MAIN CAMPUS and the cost of food service is less than $500, you must contact someone on the list of Approved Caterers.
If you are hosting a DROP AND GO event (on or off the MAIN CAMPUS, with or without University funds) and the cost of food service is less than $500, you do NOT need to use a vendor from the list of Approved Caterers.
The list of Approved Caterers accommodates those departments that have University-funded catering needs on or off campus, including those departments located in the Phoenix area. If you do not see a caterer on the list that you would like to use, please call our office for a copy of the Master Agreement for Catering Services, (520) 626-3919. If an authorized caterer is not used, payment for their services may be denied or withheld; this includes payment from the University of Arizona Foundation.
For further information, refer to the UA Catering & Food Service Policy.
Alcoholic beverages must be served by a contractor who has a certificate of insurance on file with the University and agrees to be bound by the provisions of the Permit. The University does not recommend bartenders, and University funds cannot be used to pay for bartending. Please contact the University of Arizona Foundation for a list of bartenders who have approved insurance certificates on file.
Bartenders are responsible for providing the appropriate information and for complying with the instructions on the UA Alcohol Permit Application. In addition, departments using bartending services must obtain an original signature from the approved bartender on the application. Faxed signatures are not acceptable.
For additional information about bartending services please contact:
EVENT PLANNING OFFICE
Room 348 SUMC
P.O. Box 210017
Tucson, Arizona, 85721-0017
Phone: (520) 621-1989
210 N. 4th Ave.
Tucson, AZ 85705(520) 300-6256
Danielle Roberts, Catering Manager
2831 N. 31st. Avenue
Phoenix, AZ 85009(602) 343-3158
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